2016 Board of Directors:
President: Glen Noble
Treasurer: Pete Yurgensen
Secretary: Robert Corder (Website)
Member: Ray Niederhofer (Maintenance)
Member: Fred Garland (Gate Ops)
215 Cedar Point Drive, Livingston, TX 77351
Office Telephone: (936) 646-3232
Front Gate: (936) 646-5240
Polk County Sheriff's Department: (936) 327-6810
What is happening:
- 2017 Road Assessment Results : Quorum Achieved & Assessment PASSED:
Total Votes Received: 1,126
Votes FOR: 751.5
Votes AGAINST: 366.5
Votes ABSTAIN: 8
- Minutes from August 13, 2016 have been posted- see BOD Minutes Tab
- Financial Status as of September 30, 2016
As a result of our focused collections efforts we exceeded and forecast to continue to exceed our cash intake. Meaning our operating cash is not being depleted by our monthly expenditures. Our operations expense for the month was $23,000 while our cash only fell by $6000.
Our collections effort not only affects maintenance fees but the road assessment as well. When we finished the 2016 build we had slightly over $3000 in our road fund account. Today that number is $10,000. This increase is totally attributable to the collection of delinquent accounts.
The current forecast is our best estimate of what we will likely spend for the current year. Note the net income ending on a positive note.
We have also added an additional line below the operating net. It shows the effect of bad debt write-offs and gain or loss due to sale of property. Note that the amount on this line is slightly positive as of September because of the reserves we had previously set up. This is anticipated to go slightly negative between now and year end as we go through the foreclosures and write off uncollectable fees.
Please see Financial Statements Tab for details.
- Draft Minutes from Special Meeting on 9/17/2016
A quorum of Board members being present, the meeting was called to order by President, Glen Noble at 09:30 AM. Glen announced that this was a special meeting called for the purpose of voting on the 2017 Road Assessment. He also stated that as such only those items listed on the agenda would be discussed,
The floor was opened to voting. After all present had voted and all absentee ballots were counted. it was announced that a quorum had not been achieved.
Glen announced that since we had not achieved a quorum and in accordance with our By-Laws a second vote would be held. The date of the second vote will be October 15th, 2016 and will take place during the regular meeting of the Board scheduled for that date.
The next item on the agenda was the revision to the Collections Policy as written by the POA attorney to include the ability to file property liens to protect the Association’s financial interest when going through the collections and foreclosure process. Fred made the motion to approve the policy change, second by Ray. Amended policy was approved by all present voting yes.
The final item on the agenda was the status of collections and foreclosures. Pete gave a quick recap informing all present that paperwork was being filed to foreclose on thirteen properties, with an estimated completion date of ninety days. Pete also reported that our collection efforts had yielded us $42,000 to date with an additional $25,000 scheduled to come in by year end. He also reported that we have written off $44,000 to bad debt on the properties on which we are foreclosing.
Nothing further appearing on the agenda the Board retired to executive session at 10:30 AM.
Discussed non-conforming dwellings during executive session and Fred’s suggestion on what was required.
Returned to open session to vote on filing non-conforming document with County so those dwellings could not be re-occupied.
Nothing further appearing on the agenda, the meeting was adjourned at 11:15 AM.
- Revised Applications for Architectural Review from the Architectural Control Committee (ACC) have been posted under the "Forms" tab. There are now three forms: a 60 day permit for Emergency and Small repairs, a standard 90 day permit and a Boat House/Bulkhead/New Construction form good for 6 months up to 1 year.